Volunteers Co-ordinator:

Reports To: Managing Director

Works directly with: Festival Director, Accounts, Volunteers, Marketing, Administrator, Production, Publicity, Hospitality

Duration: 6th December 2021 – 11th March 2022

Salary: €500 per week

Job Description

Reporting to the Managing Director, the Volunteers Co-Ordinator will work with the Festival Director, Accounts, Volunteers, Administrator, Production, and Hospitality to organise and co-ordinate the volunteers who are an integral part of the Festival.


  • To draft Volunteers handbook and application forms;
  • To select the Festival Volunteers and communicate with all applicants regarding their applications
  • To devise the Volunteer pre- recruitment Information Day and post-recruitment Induction Day (in conjunction with the Production Manager, Managing Director Festival Director, and Marketing Manager)
  • To liaise with the Managing Director regarding budgets and allocation of resources around the festival and ensure that those targets are adhered to.
  • To train all Volunteers, in all roles and as ambassadors of DIFF
  • To work with the Marketing team to ensure all volunteers are fully up to speed with all branding and identity of the festival.
  • To manage all administration regarding the Volunteers Programme
  • To ensure ongoing dialogue with Volunteers ensuring engagement and connection with the Festival
  • To manage the Volunteers’ Facebook page
  • To liaise with all Department heads regarding areas of Volunteer support and to ensure that Volunteers are rostered in these areas where feasible
  • To devise and implement Volunteer rosters in liaison with the Production Manager
  • To draft Volunteer’s call-out sheets
  • To circulate the Volunteer call-out in conjunction with the Marketing team, to ensure good spread of audience development objectives are met among volunteer call-out (ie to student film clubs/entertainment offices in universities/language schools etc.)
  • To liaise with Production Manager to ensure turn out at the annual Volunteers Quiz
  • To co-ordinate the voting for all Volunteer Awards

Person Specification/Skills: 

  • Good working knowledge of Microsoft office (Word, Excel and PowerPoint)
  • Strong administration skills
  • Ability to manage workloads within tight schedules
  • Excellent attention to detail
  • Strong people management skills
  • Excellent communication skills
  • Friendly, warm, outgoing person

Applicants must be eligible to work in the Republic of Ireland

How to apply: Send a cv and cover letter outlining your experience for the role to jobs@diff.ie. Deadline for applications is 11th November 2021.

Virgin Media Dublin International Film Festival is an equal opportunities employer and welcomes applicants from all backgrounds and ethnicities.