Coordinator for Dublin Theatre Festival

Purpose and Scope of the Post

We are seeking a Volunteers Coordinator to run the volunteer programme. The candidate shouldbe enthusiastic, confident and efficient when dealing with people as the role requires much personto person contact. The Volunteer Coordinator will work within the festival offices and will report tothe Festival Administrator and ultimately to the General Manager of Dublin Theatre Festival.The volunteer programme is a key way for people to get involved in the festival and we aim toinvolve between 80 and 100 volunteers in the 2022 festival. The volunteers help facilitate thesmooth running of numerous aspects of the festival and we are immensely grateful for the supportwe receive from people willing to give up their free time.

Duties and Responsibilities

·Updating and maintaining volunteers database

·Processing volunteer application forms

·Organising and addressing volunteers at the volunteer induction evenings

·Creating schedules and assigning tasks and positions to volunteers in accordance with their availability and task preferences

·Relaying schedules and updates to volunteers

·Monitoring of volunteers to ensure scheduling is maintained

·Liaison between festival staff, venue staff and volunteers

·Overseeing the allocation and processing of volunteer tickets in conjunction with relevant BoxOffice staff

·Relaying information to volunteers and ensuring that volunteers are fully briefed as to festivalexpectations

·Liaise with the festival team on volunteer related activities that arise

·Other duties as required by the Festival Administrator and General Manager

General

·Work as part of the festival team

·Awareness of health and safety issues within the work environment

Person Specification

Essential skills and experience:

·Previous experience managing and scheduling people

·High level of literacy, communication and organisational skills

·Computer literacy and knowledge of Microsoft Office packages, especially Word and Excel

·Organised, structured and systematic in work, with strong attention to detail

·Ability to work in a constantly busy work environment with a high level of time and stressmanagement

·Ability to take initiative and work independently

·Ability to manage several tasks and projects simultaneously

Desirable skills and experience:

• An understanding of the workings of theatre venues

• Previous festival experience

• Interest in the artsSkills and personal qualitiesThe key qualities sought are:

• Enthusiasm and interest in meeting new people

• Team player• Flexibility regarding work schedule

• Fluent English

Type of Contract

Seasonal and temporary, August – October 2022

Probation

A probation period of three weeks will apply from the start of the contract.

Holidays

Holiday pay will be paid at the end of the contract.

Remuneration

The salary for this post is €26,000 per annum pro rata

Application Process

Applicants are invited to submit:

·A detailed Curriculum Vitae outlining all relevant experience

·A letter of application indicating why you are interested in the role

·Contact details for two professional referees